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Other Income

Video walkthrough: Watch on Loom (link coming soon)
Other Income is where you record money coming into your program that isn’t a puppy sale or deposit — stud fees, affiliate commission payouts, referral fees, merchandise sales, training income, and anything else. Logging it here means your Income Report shows your whole program, not just your invoices.

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What You Can Do Here

  • Log income with a date, amount, category, source, and payment method
  • Link income to a specific dog or litter (for example, a stud fee to your stud)
  • Attach commission statements, receipts, or other files
  • See totals for this month, the last 30 days, year to date, and all time
  • See where your extra income comes from, grouped by category or by source
  • Search, filter by category and date range, and duplicate repeat entries
  • Export your full income history to CSV

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How It Works

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Adding Income

  1. In the left menu, click Finances, then Other Income.
  2. Click the Add income button in the top right. The Add income window opens.
  3. Fill in the details:
    • Received date (required) — when the money arrived
    • Amount (required) — must be more than zero
    • Category — pick one, or leave it Uncategorized
    • Source — who paid you (a stud client, an affiliate program, Etsy, etc.)
    • Payment method — direct deposit, cash, check, PayPal, etc.
    • Apply to — optionally link the income to a dog or a litter
    • Memo — a short note to help you find it later
  4. (Optional) To attach a statement or receipt, click Add attachment under Attachments & Statements and pick the file.
  5. Click Save at the bottom of the window. You’ll see an “Income entry created” message, the entry appears in your list, and your totals update.

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Managing Categories

BreederBuddy starts you off with these categories: Affiliate Commission, Stud Fee, Referral, Merchandise, Training, and Other.
  1. Click Categories (gear icon) on the right, just above your income list. The Income categories window opens. (You can also click the gear icon next to the Category field while adding income.)
  2. To add a category, type a name in the Category name box at the bottom, add an optional description, and click Add category. You’ll see a “Category created” message and it appears in the list.
  3. To remove a category, click Remove next to it.

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Repeating, Editing, and Deleting Entries

  • Duplicate: click the copy icon on any row to start a new entry with the same details, dated today. Handy for monthly payouts.
  • Edit: click Edit on a row to change anything.
  • Delete: click Delete on a row, then click Delete again in the confirmation window. The entry disappears from your totals and reports.

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Seeing Your Totals

The cards at the top show This month, Last 30 days, Year to date, and All time. Click a card to filter the list to that period. The chart below shows where your income comes from — switch between Category and Source to change how it’s grouped. The chart follows whatever date range and filters you have set.

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Exporting

Click Export CSV at the top of the page to download your income history. You can also find Other Income CSV in Document Manager.

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Key Terms

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Tips & Common Questions

No — puppy sales and deposits belong on an invoice in Finances → Invoices. Other Income is for everything that isn’t an invoice.
  1. Click Add income (top right).
  2. Set Received date and Amount.
  3. Pick the Stud Fee category, and type the stud client’s name in Source.
  4. Under Apply to, pick your male (or the litter it produced).
  5. Click Save. You’ll see “Income entry created” and the payment counts in your totals and Income Report.
Paying a stud fee for your own female instead? That’s an expense: log it on Expenses.
Click Add income, pick the Affiliate Commission category (or Referral for referral checks), put who paid you in Source, and save. For affiliate products you’ve set up in BreederBuddy, the shortcut below fills this in for you.
Yes — the Income Report shows your other income separately, includes it in your total revenue (invoices plus other income), and breaks it down by category.
On Affiliate Products, click the money-bag icon (Record a payout in Other Income) on the product. BreederBuddy opens Add income with the Affiliate Commission category and the program already filled in — just add the amount and date.
Your existing entries aren’t deleted — they still show the category they were logged under. The removed category just won’t be offered when you add or edit income.
Your account owner has chosen to hide totals from team members. The owner can see all amounts.

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Still Have Questions?

We’re here to help. If something isn’t working the way you expect, or you’d like to have a discussion around a certain topic, please reach out to us anytime through the chat in the bottom right corner of your screen. Thank you.